Darcol Institute of Professional Studies (DIPS) is committed to protecting the privacy and personal information of its learners, partners, donors, and website visitors. This Privacy Policy explains how we collect, use, store, and protect personal data in accordance with applicable data protection and privacy standards.

By accessing our website or participating in our programmes, you consent to the practices described in this policy.

Information We Collect

DIPS may collect personal information including, but not limited to:

• Name, email address, phone number, and contact details

• Registration and enrolment information

• Programme participation records

• Payment-related information (processed through secure third-party providers)

• Communication records (emails, enquiries, feedback)

• Website usage data (cookies and analytics)

How We Use Your Information

Personal information collected by DIPS is used for the following purposes:

• Programme registration and administration

• Communication regarding courses, schedules, and updates

• Issuing certificates of completion

• Processing payments and managing enrolments

• Delivering community outreach initiatives

• Improving our programmes, services, and website

• Meeting legal, regulatory, and reporting obligations

DIPS does not sell or trade personal information.

Legal Basis for Processing

Where applicable, DIPS processes personal information based on:

• Consent provided by the individual

• The necessity to perform contractual or programme-related obligations

• Compliance with legal or regulatory requirements

• Legitimate interests related to programme delivery and institutional operations

Data Sharing & Third Parties

DIPS may share personal information with trusted third parties only when necessary, including:

• Payment processors

• Learning management or communication platforms

• Accreditation or quality assurance bodies (where applicable)

• Service providers supporting programme delivery

All third parties are expected to maintain appropriate data protection and confidentiality standards.

Data Storage & Security

DIPS takes reasonable technical and organisational measures to protect personal data against unauthorised access, loss, misuse, or disclosure. Personal information is stored securely and accessed only by authorised personnel.

While we take appropriate precautions, no online system can be guaranteed to be completely secure.

Data Retention

Personal information is retained only for as long as necessary to fulfil the purposes for which it was collected, including programme administration, certification records, and legal or reporting requirements.

When personal data is no longer required, it is securely deleted or anonymised.

Your Rights

Depending on applicable laws, individuals may have the right to:

• Access their personal information

• Request correction of inaccurate or incomplete data

• Request deletion of personal data (subject to legal obligations)

• Withdraw consent where processing is based on consent

• Raise concerns regarding data use or privacy practices

Requests related to personal data may be submitted using the contact details below.

Cookies & Website Analytics

DIPS may use cookies and analytics tools to improve website functionality and user experience. Cookies do not collect personally identifiable information unless voluntarily provided by the user.

Users may manage cookie preferences through their browser settings.

Children’s Privacy

DIPS does not knowingly collect personal information from children without appropriate consent. Where programmes involve minors, participation is subject to parental or guardian consent and applicable safeguards.

Changes to This Policy

DIPS reserves the right to update this Privacy Policy from time to time. Any changes will be posted on this page, and the updated policy will take effect upon publication.

Contact Information

For questions, concerns, or requests related to this Privacy Policy or personal data, please contact: info@darcolinstitute.com​